Executive Assistant

Executive Assistant to
High-Growth Entrepreneur

Are you a highly organized, detail-oriented individual with a passion for following through with meticulous detail & keeping everything running like clockwork? Do you excel in managing calendars, coordinating tasks, and ensuring seamless day-to-day operations? Is your natural instinct to turn chaos into order to ensure everything is in its right place?

We are looking for an Executive Assistant to play a pivotal role in supporting a dynamic entrepreneur with ventures across various industries from venture capital to video games to non-profit work.

This role is not just about administrative tasks; it's about becoming a key partner in achieving strategic business and personal growth goals.  Our journey is one of continuous growth and organizational structuring, and your role will be pivotal in this transformation.

Role Overview:

As the Assistant to the Executive, you will be integral to optimizing the CEO's time, managing communications, and ensuring that both business and personal life run smoothly.

Your role will encompass everything from email management to meeting coordination, family travel planning, and beyond, all with the aim of freeing up the CEO's time to focus on critical business decisions and personal objectives.

Ideal Candidate:

• You excel in creating and maintaining systems that enhance productivity and ensure tasks are completed efficiently and on time.

• Your organizational skills are unmatched; you're capable of managing multiple calendars, events, and schedules without breaking a sweat.

• You're a tech-savvy individual who's always on the lookout for tools and apps that boost productivity and simplify life.

• Adaptability is one of your key strengths; you're able to change course & pace efficiently to meet the needs of a dynamic environment & an entrepreneur who pivots frequently.

• You possess a keen eye for detail, especially in written communication, ensuring not just clarity, & precision but also kindness & empathy in all correspondence.

• Project management is second nature to you; juggling multiple projects seamlessly is where you thrive.

• Emotional maturity, someone who understands the benefits of stoicism, who can both take and give feedback adeptly, without getting offended.

Your Role Will Involve:

• Providing strategic administrative and project support, ensuring that the executive operates at peak efficiency.

• Regularly assessing and aligning tasks and priorities with the CEO's strategic and personal goals in mind.

• Actively managing & filtering communications, including emails, DMs, and more, to ensure the CEO addresses the most critical items.

• Managing the CEO’s calendars in an efficient, clear, organized way that balances work, family, and personal commitments.

• Supporting the executive as he moves through his day, living out of his calendar, requires occasionally being available outside of normal working hours, especially while he’s traveling.

• Facilitating communication within the team and with external partners, maintaining clarity and momentum to prevent projects from stalling out.

• Handling logistical tasks with finesse, from booking travel to organizing events, always finding the best solutions with an eye for deals.

• Keeping an eye on expenses and assisting with managing and tracking business, personal, and family projects, ensuring they align with the CEO’s vision and timelines.

• Handling sensitive information & conversations with discretion & a healthy respect for privacy. 

What You Need:

• Proven experience in administrative roles, preferably supporting high-level entrepreneurs in a fast-paced, growth-oriented environment.

• Proficiency in Google G-Suite Apps, calendar management & productivity tools as well a knack for picking up new technologies.

• Strong communication and interpersonal skills, capable of building relationships with team members, external partners, and service providers.

• A proactive, solution-oriented mindset with a talent for thinking ahead and anticipating needs.
  

Why Join Us:

• Work closely with a highly successful entrepreneur and gain invaluable insight into the operation of diverse business ventures in cutting edge industries

• A role that offers significant impact, allowing you to contribute directly to the growth and efficiency of the business and personal life of the CEO.

• Flexible work environment with the opportunity to shape your role and tasks.

• Engage in a variety of projects that challenge you to grow and expand your professional repertoire.

• Benefit from competitive compensation and the autonomy to make your mark on our success.